More calendar user guide now including itip invitations and import/export features

plugins/calendar/helpdocs/en_US/importexport.rst

@@ -1,19 +1,43 @@
-.. index:: Import
+.. index:: Import, iCal
 .. _calendar-import:
 
-****************
-Importing Events
-****************
+*************
+Import/Export
+*************
 
-TBD.
+Event data is usually exchanged using the standard |iCal|_ format
+which is supported for import and export.
+
+
+Importing Events
+----------------
+
+This is how to add events from an |iCal|_ (.ics) file:
+
+1. Click the *Import* toolbar button in the calendar view.
+2. Then select the file to import from your computer's hard drive.
+3. Select the calendar to import the events to.
+4. Select the threshold for old events to be imported.
+5. Click *Import* and wait for the upload to finish.
+
+The calendar view will be refreshed to display the newly imported events.
+Verify that the according calendar is active if you don't see them.
 
 
 .. index:: Export
 .. _calendar-export:
 
-****************
 Exporting Events
-****************
+----------------
 
-TBD.
+Events from your calendars can be exported and downloaded in the |iCal|_ format.
 
+1. Click the *Export* toolbar button in the calendar view.
+2. Select the calendar where events should be exported from.
+3. With the *Events from* selector you choose the time constraints for exporting.
+4. Click the *Export* button to start the export.
+5. Choose where to save the exported .ics file if prompted, otherwise check the "Downloads" folder on your computer.
+
+
+.. |iCal| replace:: iCalendar
+.. _iCal: https://en.wikipedia.org/wiki/ICalendar

plugins/calendar/helpdocs/en_US/invitations.rst

@@ -1,22 +1,55 @@
-.. calendar-invitations:
+.. index:: Invitation, RSVP
+.. _calendar-invitations:
 
 Handle Event Invitations
 ========================
 
-TBD.
+In chapter :ref:`calendar-event-participants` we have learned how to invite
+other people to an event. This will send out invitation emails to all the 
+participants with the event data attached. That allows one to directly accept
+or decline an event invitation.
 
 
 Receive Event Invitations
 -------------------------
 
-TBD.
+When the webmail system opens an invitation email with event data attached, it'll 
+display a yellow box in the preview pane or the email view:
 
+.. image:: _static/_skin/itip-invitation.png
 
 Accept/Decline Invitations
 --------------------------
 
-TBD.
+Right in the box shown above, you can accept or decline the invitation by clicking the according
+button. This will send an automated response to the event organizer informing her about your
+decision and letting her update your participant status in her calendar.
+
+In case you accept, by either clicking *Accept* or *Maybe*, this will also copy
+the event into your personal calendar. The selector right next to the buttons lets you
+choose the right one.
+
+The copy in your calendar now knows about the invitation and its original sender. If you now
+delete it from your calendar, you'll be asked whether this should send a declination
+message to the person who organizes the event.
+
+After acceping or declining, the email message containing the invitation can be deleted.
 
 
+Process Invitation Replies
+--------------------------
 
+As an organizer who has invited others to an event, you'll receive responses to the
+automatically sent invitations when the attendees either accept or decline them.
+
+Such messages are also identified by the webmail system and again a yellow box appears
+in the message view:
+
+.. image:: _static/_skin/itip-reply.png
+
+By clicking the *Update the participant's status* button, the original event in
+your calendar will be updated with the RSVP status from the person who responded here.
+
+When you now look at the event details in the calendar view, the status icons next
+to each participant now displays the new status.
 

plugins/calendar/helpdocs/en_US/manage.rst

@@ -11,14 +11,14 @@ Add Events to a Calendar
 
 **Via toolbar** 
     Click the *New event* button in the toolbar to get an empty dialog where you enter
-    the event properties such as summary, date/time, reminders, etc. Click *Save* to finally
-    add it to the selected calendar.
+    the :ref:`event properties <calendar-edit-event>` such as summary, date/time, reminders, etc.
+    Click *Save* to finally add it to the selected calendar.
 
 **At a specific date/time**
     Navigate the calendar view to the date you want to add an event for. Then mark the range
     of time (or dates in month view) with the mouse by pressing the button at the time the event
-    should start and releasing it again at time it finishes. This will open the event dialog
-    with the selected time/date range already filled it.
+    should start and releasing it again at time it finishes. This will open the :ref:`event dialog <calendar-edit-event>`
+    with the selected date/time range already filled in.
 
     In order to create new all-day events, double-click the desired day in the calendar view.
 
@@ -36,21 +36,36 @@ When clicking an event in the calendar view, a dialog showing its details is dis
 Clicking the *Edit* button in that dialog opens the form to edit all properties of the selected event.
 
 The edit form is divided into different section which can be switched using the tabs on top
-of the dialog.
+of the dialog:
 
 **Summary**
 
 This general section has text fields and selectors for various properties of an event.
-This is where you adjust the displayed summary, date/time/duration as well as reminder
-notifications and category assignments.
+Here's a description of all the possible values:
 
-The *Calendar* selector allows you to move an event from one calendar to another.
+* ``Summary``: The title of the event. This is what you will see in the calendar view.
+* ``Location``: Where the event will be taking place.
+* ``Description``: Any text that describes the event.
+* ``URL``: A link to more information about this event.
+* ``Start``: Date and time when the event starts.
+* ``End``: Date and time when the event starts.
+* ``all-day``: Check this if the event has no start/end time.
+* ``Reminder``: Will pop up with an notification at a the specified time before the event.
+* ``Calendar``: The calendar the event is saved in. Change it to move an event from one calendar to another.
+* ``Category``: The type of event. Categories can also be used for :ref:`coloring <settings-calendar>`.
+* ``Show me as``: The representation in your free/busy scheduling calendar visible to others.
+* ``Priority``: The priority value of the event.
+* ``Privacy``: Flag an event as "private" or "confidential" when sharing your calendar with others.
 
 **Recurrence**
 
 For periodically recurring event series, this tabs has the settings how an event is repeated
-over time. Start with selecting a repetition interval (e.g. monthly). Depending on that interval
-the for below offers more options to further refine the rules how the event is repeated and for how long.
+over time.
+
+* ``Repeat``: Start with selecting a repetition interval (e.g. monthly)
+* ``Every``: How often the frequency will be relevant. For example, for an event that takes place every other week choose Weekly and then 2.
+  If you choose a frequency of weekly or monthly you can select which days of the week or month the event will occur.
+* ``Until``: Determines the duration of the repetition. The recurrence can either run forever, for a number it times or until a specific date.
 
 **Participants**
 
@@ -58,7 +73,7 @@ An important part of managing your schedule is to invite others to events and tr
 In this part of the edit dialog you can manage the participants of an event. Read more about this
 further down in the :ref:`calendar-event-participants` section.
 
-**Participants**
+**Attachments**
 
 Sometimes a description text isn't enough to collect information for a specific event.
 Switch to this tab to attach files to the current event or to remove them again. Adding
@@ -90,19 +105,62 @@ Moving and Resizing with the Mouse
 Get Notifications
 -----------------
 
-TBD.
+.. container:: image-right
+
+    .. image:: _static/_skin/alarms-popup.png
+
+    While logged in to the webmail, event reminders will be displayed with pop-up boxes at the specified time
+    before the event starts. You can specify if you want to see alarms for every calendar individually.
+    Enable or disable alarms in :ref:`Calendar Settings <calendar-edit-properties>` from the :ref:`calendar-lists`.
+
+Dismiss or Snooze Alarms
+^^^^^^^^^^^^^^^^^^^^^^^^
+
+When a reminder box pops up, you can either dismiss the notification for all events or each one individually.
+When dismissed, no further reminders will be displayed. Choose a time from the *Snooze* menu to get another
+reminder after the selected time.
 
 
-.. index:: Invite
+.. index:: Invite, Participants, Attendees
 .. _calendar-event-participants:
 
-Invite others
--------------
+Inviting Other People
+---------------------
 
-TBD.
+If you need to set up a meeting, and keep track of who's attending and who is not, the calendar can do this
+as well as you to automatically send invitations and read their responses.
+
+When creating a new event, switch to the *Participants* tab. You're already listed as the organizer of the event.
+
+.. image:: _static/_skin/event-participants.png
+
+1. Enter the name or email address of the person to invite. Contacts from the address book are suggested as you type.
+   In order to send invitations, make sure the entered contact has an email address. Type it in the form
+   ``Person Name <email@address.com>``.
+2. Click *Add participant* to add the person to the list.
+3. Select a *Role* (e.g. required or optional) for this person.
+4. Repeat 1-3 for further participants.
+5. Check the *Send invitations* box if the application should send out invitation emails.
+
+Invitations will be sent out when you click *Save* and the event is created.
+
+.. only:: kolab
+
+    .. index:: Availability
+
+    Find Availability
+    ^^^^^^^^^^^^^^^^^
+
+    Once all the participants are added to the list, you see the individual availability status for each one
+    of them, given that this information is available. In case not everybody is free, click the *Find availability...*
+    button to open the scheduling dialog. In that dialog, detailed availability information for all participants is
+    displayed. Use the *Previous/Next Slot* buttons to find the next time slot where all required participants are
+    available. Or drag the gray area representing the event duration with the mouse to manually select a free slot.
+
+    Click *Select* to copy the rescheduled date/time back into the event form and to close this dialog.
 
 
 Receive Event Invitations
 -------------------------
 
-TBD.
+How to process incoming event invitations is described in chapter :ref:`calendar-invitations`.

plugins/calendar/helpdocs/en_US/overview.rst

@@ -118,6 +118,8 @@ Create a New Calendar
 
 The calendar view will reload and list the new calendar on the left.
 
+.. _calendar-edit-properties:
+
 Edit Calendar Names and Settings
 --------------------------------