169 lines
No EOL
7.3 KiB
ReStructuredText
169 lines
No EOL
7.3 KiB
ReStructuredText
.. _calendar-manage:
|
|
|
|
Manage Your Schedule
|
|
====================
|
|
|
|
All functions to maintain your events are accessible from the main calendar view.
|
|
|
|
|
|
Add Events to a Calendar
|
|
------------------------
|
|
|
|
**Via toolbar**
|
|
Click the *New event* button in the toolbar to get an empty dialog where you enter
|
|
the :ref:`event properties <calendar-edit-event>` such as summary, date/time, reminders, etc.
|
|
Click *Save* to finally add it to the selected calendar.
|
|
|
|
**At a specific date/time**
|
|
Navigate the calendar view to the date you want to add an event for. Then mark the range
|
|
of time (or dates in month view) with the mouse by pressing the button at the time the event
|
|
should start and releasing it again at time it finishes. This will open the :ref:`event dialog <calendar-edit-event>`
|
|
with the selected date/time range already filled in.
|
|
|
|
In order to create new all-day events, double-click the desired day in the calendar view.
|
|
|
|
|
|
.. index:: Recurring events, Participants, Participants
|
|
.. _calendar-edit-event:
|
|
|
|
Edit and Reschedule Events
|
|
--------------------------
|
|
|
|
The Event Dialog
|
|
^^^^^^^^^^^^^^^^
|
|
|
|
When clicking an event in the calendar view, a dialog showing its details is displayed.
|
|
Clicking the *Edit* button in that dialog opens the form to edit all properties of the selected event.
|
|
|
|
The edit form is divided into different section which can be switched using the tabs on top
|
|
of the dialog:
|
|
|
|
**Summary**
|
|
|
|
This general section has text fields and selectors for various properties of an event.
|
|
Here's a description of all the possible values:
|
|
|
|
* ``Summary``: The title of the event. This is what you will see in the calendar view.
|
|
* ``Location``: Where the event will be taking place.
|
|
* ``Description``: Any text that describes the event.
|
|
* ``URL``: A link to more information about this event.
|
|
* ``Start``: Date and time when the event starts.
|
|
* ``End``: Date and time when the event starts.
|
|
* ``all-day``: Check this if the event has no start/end time.
|
|
* ``Reminder``: Will pop up with an notification at a the specified time before the event.
|
|
* ``Calendar``: The calendar the event is saved in. Change it to move an event from one calendar to another.
|
|
* ``Category``: The type of event. Categories can also be used for :ref:`coloring <settings-calendar>`.
|
|
* ``Show me as``: The representation in your free/busy scheduling calendar visible to others.
|
|
* ``Priority``: The priority value of the event.
|
|
* ``Privacy``: Flag an event as "private" or "confidential" when sharing your calendar with others.
|
|
|
|
**Recurrence**
|
|
|
|
For periodically recurring event series, this tabs has the settings how an event is repeated
|
|
over time.
|
|
|
|
* ``Repeat``: Start with selecting a repetition interval (e.g. monthly)
|
|
* ``Every``: How often the frequency will be relevant. For example, for an event that takes place every other week choose Weekly and then 2.
|
|
If you choose a frequency of weekly or monthly you can select which days of the week or month the event will occur.
|
|
* ``Until``: Determines the duration of the repetition. The recurrence can either run forever, for a number it times or until a specific date.
|
|
|
|
**Participants**
|
|
|
|
An important part of managing your schedule is to invite others to events and track their RSVP.
|
|
In this part of the edit dialog you can manage the participants of an event. Read more about this
|
|
further down in the :ref:`calendar-event-participants` section.
|
|
|
|
**Attachments**
|
|
|
|
Sometimes a description text isn't enough to collect information for a specific event.
|
|
Switch to this tab to attach files to the current event or to remove them again. Adding
|
|
files works pretty much the same as :ref:`attaching them to email messages <mail-compose-attachments>`:
|
|
first select a file from your local disk and click *Upload* in order to attach it.
|
|
|
|
.. note:: Don't forget to finally save the changes by clicking *Save* in the event edit dialog.
|
|
Even switching back and forth the tabs will not yet save the data.
|
|
|
|
|
|
.. index:: Move, Drag & Drop
|
|
|
|
Moving and Resizing with the Mouse
|
|
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
|
|
|
|
.. container:: image-right
|
|
|
|
.. image:: _static/_skin/event-resize.png
|
|
|
|
If an existing event shall be rescheduled to another time or date, you'll find it handy
|
|
to do that directly in the calendar view without opening the edit form. Simply grab the event
|
|
block with the mouse and move it to the new date or time. Release the mouse button to complete.
|
|
|
|
In *Month* and *Day* view, the event blocks have a small handle at the bottom. Drag this with the
|
|
mouse in order to resize the event meaning to adjust its duration.
|
|
|
|
|
|
.. index:: Notifications, Reminders, Alarms
|
|
.. _calendar-event-alarms:
|
|
|
|
Get Notifications
|
|
-----------------
|
|
|
|
.. container:: image-right
|
|
|
|
.. image:: _static/_skin/alarms-popup.png
|
|
|
|
While logged in to the webmail, event reminders will be displayed with pop-up boxes at the specified time
|
|
before the event starts. You can specify if you want to see alarms for every calendar individually.
|
|
Enable or disable reminders in :ref:`Calendar Settings <calendar-edit-properties>` from the :ref:`calendar-lists`.
|
|
|
|
Dismiss or Snooze Reminders
|
|
^^^^^^^^^^^^^^^^^^^^^^^^^^^
|
|
|
|
When a reminder box pops up, you can either dismiss the notification for all events or each one individually.
|
|
When dismissed, no further reminders will be displayed. Choose a time from the *Snooze* menu to get another
|
|
reminder after the selected time.
|
|
|
|
|
|
.. index:: Invite, Participants, Attendees
|
|
.. _calendar-event-participants:
|
|
|
|
Inviting Other People
|
|
---------------------
|
|
|
|
If you need to set up a meeting, and keep track of who's attending and who is not, the calendar can do this
|
|
as well as you to automatically send invitations and read their responses.
|
|
|
|
When creating a new event, switch to the *Participants* tab. You're already listed as the organizer of the event.
|
|
|
|
.. image:: _static/_skin/event-participants.png
|
|
|
|
1. Enter the name or email address of the person to invite. Contacts from the address book are suggested as you type.
|
|
In order to send invitations, make sure the entered contact has an email address. Type it in the form
|
|
``Person Name <email@address.com>``.
|
|
2. Click *Add participant* to add the person to the list.
|
|
3. Select a *Role* (e.g. required or optional) for this person.
|
|
4. Repeat 1-3 for further participants.
|
|
5. Check the *Send invitations* box if the application should send out invitation emails.
|
|
|
|
Invitations will be sent out when you click *Save* and the event is created.
|
|
|
|
.. only:: kolab
|
|
|
|
.. index:: Availability
|
|
.. _calendar-availability-finder:
|
|
|
|
Find Availability
|
|
^^^^^^^^^^^^^^^^^
|
|
|
|
Once all the participants are added to the list, you see the individual availability status for each one
|
|
of them, given that this information is available. In case not everybody is free, click the *Find availability...*
|
|
button to open the scheduling dialog. In that dialog, detailed availability information for all participants is
|
|
displayed. Use the *Previous/Next Slot* buttons to find the next time slot where all required participants are
|
|
available. Or drag the gray area representing the event duration with the mouse to manually select a free slot.
|
|
|
|
Click *Select* to copy the rescheduled date/time back into the event form and to close this dialog.
|
|
|
|
|
|
Receive Event Invitations
|
|
-------------------------
|
|
|
|
How to process incoming event invitations is described in chapter :ref:`calendar-invitations`. |