56 lines
2.2 KiB
ReStructuredText
56 lines
2.2 KiB
ReStructuredText
.. index:: Invitation, RSVP
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.. _calendar-invitations:
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Handle Event Invitations
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========================
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In chapter :ref:`calendar-event-participants` we have learned how to invite
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other people to an event. This will send out invitation emails to all the
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participants with the event data attached. That allows one to directly accept
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or decline an event invitation.
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Receive Event Invitations
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-------------------------
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When the webmail system opens an invitation email with event data attached, it'll
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display a yellow box in the preview pane or the email view:
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.. image:: _static/_skin/itip-invitation.png
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Accept/Decline Invitations
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--------------------------
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Right in the box shown above, you can accept or decline the invitation by clicking the according
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button. This will send an automated response to the event organizer informing her about your
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decision and letting her update your participant status in her calendar.
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In case you accept, by either clicking *Accept* or *Maybe*, this will also copy
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the event into your personal calendar. The selector right next to the buttons lets you
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choose the right one.
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.. note:: It is sometimes useful (especially when declining or delegating an event) to respond without saving the event in your calendar. To do this use "--" entry in calendars selector.
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The copy in your calendar now knows about the invitation and its original sender. If you now
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delete it from your calendar, you'll be asked whether this should send a declination
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message to the person who organizes the event.
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After acceping or declining, the email message containing the invitation can be deleted.
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Process Invitation Replies
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--------------------------
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As an organizer who has invited others to an event, you'll receive responses to the
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automatically sent invitations when the attendees either accept or decline them.
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Such messages are also identified by the webmail system and again a yellow box appears
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in the message view:
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.. image:: _static/_skin/itip-reply.png
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By clicking the *Update the participant's status* button, the original event in
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your calendar will be updated with the RSVP status from the person who responded here.
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When you now look at the event details in the calendar view, the status icons next
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to each participant now displays the new status.
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